Conduct of Examination (Rules)

Conduct of Examination (Rules)

Examinations, Tests and other Assesments

1. The University, its departments, colleges, institutes, schools and faculty members are to conduct various types of examinations and tests which may include, but not limited to, the following:

a. Entrance Tests for admission in a university program. The Entrance Tests may be conducted by the University itself or by a Government Notified Testing Agency.

b. Examinations / Tests for any particular purpose on request from outside agency.

c. Examinations by teachers required in certain diploma, certificate courses and degree programs or on the initiative of teachers. These may include class tests, quizzes, surprise tests, take-home exams and open-book exams.

d. Annual and Supplementary Examinations in Annual System.

e. Mid-Semester and End-Semester (Final) examinations in Semester System.

f. Qualifying examination for Ph.D. students

g. Thesis Defense (Examinations).

h. Any other examination with the approval of the Vice Chancellor.

2. The Controller of Examinations has overall responsibility for the organization of examinations and for the activities of the Examinations Department including paper setting, timetables, registration of the candidates, issuance of admit cards (Exam Roll Number), invigilation, facilities, communications with examiners, moderation, compilation and declaration of results, issuance of transcripts and re-totaling, reviews any other task related to Examinations.

3. The Principal or Head of a constituent college or department of the University is responsible for communicating with Faculty of the college/department related to submission of proposed examination date sheet and question papers and for forwarding recheck or review applications.

4. The examinations of professional fields (such as Medicine, Nursing and Engineering etc.) will be conducted according to the recommendations and guidelines of the respective professional bodies (Pakistan Medical & Dental Council, Pakistan Nursing Council & Pakistan Engineering Council etc.) in respect of eligibility, evaluation, pass/fail and grading. However, the university may implement its own criteria, regulations and rules that do not contradict rules and procedures set by any relevant regulatory body established by Government or HEC.

Examination Dates

5. The examination date sheet will be notified by the Controller of Examinations one month prior to the commencement of examinations. Examinations will be held during the weeks indicated in the Curriculum Map/Academic Calendar of the respective course / degree. However, the Controller of Examinations may make any amendments in exam date sheet where necessary in consultation with the Principal / Head of the College / Department.

Note: Re-sit papers/ answers Keys/marking scheme/Table of Specifications must be submitted with original paper.

Registration of the Candidates

6. Registration of the Candidates:

a. After notification of the Examination schedule, the eligible students are required to submit Registration forms where applicable duly attested by the Principal / Head of the respective college / department along with prescribed fee within the notified period.

b. After the due date, double fee is charged to the students.

c. Incomplete forms are not entertained.

d. Admit Cards (Roll Number Slips) of eligible students are sent to the respective colleges / departments.

List of Eligible Candidates

7. List of eligible students is provided by the Principal/Head of the respective college or department as per the criteria set by regulatory authorities (PM&DC, PNC or other relevant body).

Examination Center and Invigilation

8. Examination Center is a venue where an examination is to be conducted irrespective of its size and whether it is a permanently built or temporarily fixed or even an open space, such as a lawn:

a. All examinations, except the thesis defence, shall be conducted and supervised by invigilator(s).

b. There shall always be an Examination Center Superintendent or a Head Invigilator; even if a single invigilator is to conduct an examination (such as a class teacher) he/she is to be regarded as the Head Invigilator who shall have the same responsibilities and authority as entrusted to Head Invigilator and Examination Center Superintendent.

c. The terms ‘Head Invigilator’ and ‘Examination Center Superintendent’ are synonymous, and both having the same responsibilities and authority. Examination Center Superintendent is to supervise an examination of large number of students in a big center whereas a Head Invigilator is to supervise an examination of lesser number of students in a small center such as a class room or any other room or a lab.

d. The examinations venue will be decided by the Examinations Department at least 10 days prior to the examination day.

e. It is mandatory that the seating arrangement must be completed one day prior to the commencement of the examinations.

f. All the seats must be labeled with roll numbers of the candidates and candidates are required to refer to the list (seating plan) posted outside each examinations venue.

g. The seating arrangement for an examination will be done by the Examinations Department.

h. Only the Personnel authorized by the Examinations Department are allowed to enter examination venues.

Responsibilities of Examination Center Superintendent (Head Invigilator)

9. Responsibilities of Examination Center Superintendent (Head Invigilator):

a. To conduct fair examination in a peaceful and quiet environment without letting the candidates resort to any of the various unfair means.

b. He / She has to ensure also that only the genuine, authorized candidates sit for the examination, and no one should impersonate any candidate.

c. He / She has to assign duties to other invigilators and support staff.

d. He / She has to safeguard the question papers, blank answer books and stationary etc.,

e. He / She has to get the attendance sheet signed by the candidates.

f. He/She shall sign on the top of Answer Sheets and subsequent issue of additional Answer Sheet of each candidate.

g. He / She has to make sure that the candidates have filled all the required information correctly on the answer books.

h. He / She has to collect all the answer books at the end, arrange and pack the answer books properly, and deliver these as per instructions along with all the required documents.

i. In case of remuneration for the invigilation and other duties is involved, ECS has to certify the bills for payment and send these to the concerned officials of the university.

j. He / She has to provide all the instructions for the Invigilation Staff and the Candidates, before the start of the exam. These instructions are available as Annexure I and II. A copy of ‘Instructions to Invigilation Staff’ is to be provided to every invigilator before the start of all examinations so that they read and act upon these instructions. After carefully reading the ‘Instructions to Candidates’ a copy is to be signed by every candidate at the time when he/she appears for the first time (only) in STMU examination.  The signed copies are to be kept in record of the Controller of Examinations and shall be valid for all the subsequent examinations.  Furthermore, these instructions are to be read loudly by the Examination Center Superintendent to the candidates in every examination center before the start of the first theory paper (only) of all examinations.

Authority of Examination Center Superintendent (ECS) / Head Invigilator

10. ECS may exercise the following authority(ies):

a. Refuse entry into examination center to those candidates who are late by more than 15 minutes or as allowed under the instruction issued by Examinations Department.

b. Refuse entry to examination center to impersonators.

c. Handover impersonators to police if caught inside the examination center, and lodge an FIR against them. Call police to control the situation if disturbance by the candidates inside or outside the examination center gets out of control.

d. Catch any person in the vicinity of examination center who tries to sneak copying material into the examination center to candidate(s) for cheating, or helping a candidate outside the examination center, and hand him/her over to police and lodge an FIR against him/her.

e. Conduct himself, or ask another invigilator to do body search if it is suspected that a candidate is hiding cheating material in his dress, shoes or headgear etc. In case of girls candidates the ECS should authorize a female invigilator or any available lady to carry out the body search in the presence of ECS.

f. Confiscate any unauthorized material from the candidates and cancel the answer(s) written with the help of such material. This is to be done two times only (during a single examination paper or during the entire examination. On the third attempt the ECS is to confiscate the answer book and ask the candidate to leave the examination center.

g. Issue two warnings to a candidate who is talking, whispering or helping another candidate. On third attempt the ECS is to confiscate the answer book and ask the candidate to leave the examination center.

h. Confiscate the answer book from a candidate who becomes violent, starts shouting and uses abusive language etc.

i. To confiscate arms and knives etc. from a candidate who is in possession of these, confiscate his/her answer book, call police for his/her arrest and lodge an FIR against him/her.

j. To suspend an invigilator or member of support staff who is found to help a candidate in unscrupulous way or who gets involved in some immoral activities with a candidate or receives money or gifts etc. from a candidate. ECS has to send written report about such activities to the university officials.

Examination Disciplinary Committee

11. Examination Disciplinary Committee:

a. There shall be a Examination Disciplinary Committee (EDC) comprising following members which will deal with cases of unfair means used by the students in the examination:

(1) Controller of Examinations.

(2) Senior Faculty Member nominated by Principal of respective constituent colleges or Chairperson of university teaching department.

b. If a student is found in possession of books, notes, mobile or papers etc (relevant or irrelevant) or caught using unfair means in the examination, his/her Answer Book and cheating material shall be seized immediately and the case should be reported in writing on the prescribed form to the Examination Department for a disciplinary action.

c. Examination Department shall refer case to “Examination Disciplinary Committee” immediately for assessment, hearing and punishment. The committee can warn, suspend, expel or impose fine to the student as per the gravity of case.

d. Examination Disciplinary Committee shall inform the suspected student about the meeting for following actions:

(1) Assessment of case.

(2) Trial suspected student.

(3) Recommendation of punishment on the basis of their findings.

e. Punishments:

 (1) Warning:                    Student is kept under observation for 3 to 6 months.

(2) Grade Penalty:          Student is awarded ‘F’ grade in the course.

(3) Evaluation Penalty:  The paper is cancelled and 10% marks are also deducted from the Internal Assessment of the student.

(4) Fine:                               Fine may be imposed on student ranging from Rs. 5,000/- to 30,000/-.

(5) Suspend:                      Student is suspended for a semester/session.

(6) Expel:                            Student is expelled from the College/University.

f. EDC Form is appended on next page.

Case No………………                                                                      Dated…………………..

Examination Discipline Committee (EDC) Form

(Discipline Case Reporting)

Signature of Reporter









 Signature of Student (Involved)




Roll No:





Details of Complaint:







Received by EDC on ……………………………………

Proceedings/Hearing by EDC:















Recommendations of EDC:








_________________                                                                                                         ______________________________

COE                                                                                                                                    Principal/HoD (Concerned)

Appointment of Invigilation and Support Staff

12. Appointment of Invigilation and Support Staff:

a. Invigilation staff for the Annual Examinations is to be appointed by the Controller of Examination or Principal/Head of College/Institute authorized to do so from amongst the faculty members whose integrity, impartiality and honestly has been proved beyond any doubt.

b. In case of need, persons with similar character traits from outside the university may also be appointed.

c. Support staff for examination centers shall also be appointed by the Controller of Examinations in the Annual System. In Semester System the invigilation staff shall be appointed for the Mid-Semester and End-Semester examinations by the Chairperson/Head of Department, Principal/Director of College/Institute, as the case may be, from amongst the faculty members having similar character traits.  These officials will also appoint support staff for the examination centers.

d. Class tests etc. in both systems shall be conducted and invigilated by the class teachers. Decision regarding invigilation of other examinations shall be made at the time of need. The ratio for invigilators and students should be 1 : 25 respectively.

Appointment of Internal and External Examiners

13. Appointment of Internal and External Examiners:

a. Internal Examiners are nominated by the Principal of the college or Head of the department/institute as per the rules laid down by any relevant governing body like PM&DC, PNC, PEC, or whichever applicable.

b. External Examiner is the one who is not teaching the students in the particular college where he is appointed as external examiner.

c. External Examiners are proposed by the Internal Examiners and finally appointed by the Controller of Examinations with the approval of Vice chancellor after ensuring their availability.

d. Any retired teacher may also be appointed as External Examiners providing his retirement period is not more than five (5) years.

e. The Controller of Examinations will appoint the external examiners, selected from the approved lists if any of such persons provided by their relevant governing body like PM&DC, PNC, PCP, PEC, etc.

f. External examiner is involved in both theory (paper setting) and practical examinations.

g. The number of external examiners and internal examiners should be equal.

h. External examiners may not be appointed for more than three consecutive years.

i. The number of internal and external examiners should at least be one for a group of 100 students.

Internal Assessment

14. Internal Assessment:

a. The internal assessment is submitted once a year prior to the annual examinations and the same is counted for both annual and re-sits examinations.

b. The internal assessment is submitted before every semester prior to final semester examinations and the same is counted for both semester and re-sits examinations.

c. Internal assessment is maintained by the respective college / department and forwarded to the Examinations Department by the Principal of the college or Head of the Department.

Preparation of Examination Papers, Answer Keys and Table of Specifications

15. Preparation of Examination Papers, Answer Keys and Table of Specifications:

a. For class tests the question papers shall be prepared and answer books shall be evaluated by the class teachers in case of both Annual and Semester systems.

b. In the Annual System, the theory papers for Annual (Professional) Examinations shall be prepared containing both Multiple Choice (MCQs) and essay type questions (SAQs).

c. The Practical Examinations shall be conducted jointly by an internal and external examiner for every subject. The internal examiner will be appointed by the Principal / Head of the Department

d. Two (02) sets of Question Papers with answers Keys, marking schemes and table of specifications (one for Annual/Semester and one for Re-site Examinations) must be submitted to the Examination Department in soft and printed format.

e. The question paper must be submitted to the Examination Department one month prior to the Exam.

Paper Moderation

16. Paper Moderation:

Paper moderation will be done by the Internal and External Examiners in the Examination Department under the supervision of controller /deputy controller of Examinations.

Paper Template

17. Paper Template:

Each Examination Paper must be covered with a title page which must include the following:

a. University name and logos

b. College/Department Name

c. Course / Module/ Block title

d. Assessment Component (MCQs/SAQs/IPEs)

e. Maximum Marks

f. Examination Session (Annual/ Semester: Spring / Fall)

g. Date & time

h. Duration

i. Instructions for candidates to include:

 (1) Number  of  questions  to  be  attempted,  including  section  requirements  if  paper comprises more than one Section

(2) Use of answer books

(3) Use of Calculators

j. Specific instructions related to the MCQs paper:

 (1) Each multiple choice question is followed by up to five options; Select the most appropriate.

(2) Read the STEM very carefully and fill the appropriate circle on OMR Sheet accordingly.

(3) Answer with more than one or not filling the circle, will not be considered for marking.

(4) Please attempt all questions.

k. Specific instructions related to the SAQs paper:

(1) The number of compulsory questions.

(2) Please write your answer strictly to the point and in legible hand writing.

(3) Illustrate your answer with diagrams, figures, tables etc.

l. Paper Structure:

 (1) Each question numbered consecutively.

(2) Each page numbered as Page 1 of N, Page 2 of N, etc.

(3) Font : Times New Roman; Size 12; 1.5 spacing

(4) Use letters (a), (b), (c) for each part of a question

(5) Use (i), (ii), (iii) for divisions within a part of a question

(6) Use (A), (B), (C), (D), (E) for options of a Multiple Choice Questions (MCQs)

(7) All diagrams and tables should be numbered or labeled consecutively throughout the paper as follows: “Table1, Table 2, …. Fig 1, Fig 2………”

(8) Total Maximum Marks

(9) Attainable marks must be shown for each part and for each question.

Paper Terminology and Language

18. Paper Terminology and Language:

a. The language used in the question must be comprehensive and unambiguous.

b. Ensure that the question sufficiently reflects what you require from a candidate to provide.

c. Question paper as whole should cover the maximum contents of the course taught for a subject.

Answer Key of the Paper

19. Answer Key of the Paper:

a. To be provided with the question paper.

b. For Multiple Choice Questions, the answer key must be prepared on the OMR sheet.

c. For descriptive questions (SAQs), the main points will be included in the answer.

Marking Schemes

20. Marking Schemes:

a. The maximum marks attainable are 100 or multiples of 100. However, final marks are re-adjusted according to the Table of Specifications.

b. Marks are assigned on the paper for each main part of a question, indicated (a), (b), (c), and for the question as a whole, in correlation with the marking scheme.

c. The marking scheme/table of specifications provides a more detailed breakdown of the marks.

d. In Descriptive Answers, marks are allocated among the main points of the answer. The emphasis must be on the content of the answer.

Security of Question Papers

21. Security of Question Papers:

An extreme security is necessary in relation to Examination Question Papers. Draft/Final papers must be kept in a secure location at all times.   Following security measures can be taken in this regard:

a. Question Papers are prepared on the stand alone PC only (not connected to any network or internet)

b. Question Papers are stored on a removable disk (DVD) and not on the Computer’s hard disk or network drive.

c. Under no circumstances draft papers are to be kept on desks or on open files on computers.

Printing of Question Papers

22. Printing of Question Papers:

a. Question papers will be printed in the Examination Department.

b. The paper size should be A4 or as per requirement.

c. MCQs paper must be printed in a booklet format.

d. It must be printed on both sides of the paper.

e. Sufficient copies of each question paper should be made to provide copies for the candidates, for examiners’ use and for record purposes.

f. Question paper for each examination must be finalized at least Fifteen (15) days before the scheduled examination.

g. Papers must be kept in sealed envelopes under lock and key.

Delivery of Examination Question Papers

23. Delivery of Examination Question Papers:

a. The Examination Department Staff will be responsible for delivering the question papers to the Examination Center Superintendent (ECS) / Head Invigilator at the examination hall no later than 30 minutes prior to the commencement of the examination. Any other materials such as candidates’ attendance sheets, seating arrangement map etc should also be given to the ECS.

b. Question papers must be delivered in sealed envelope with the Script books, OMR sheets and complete rubric pasted to the outside of the envelope showing the title of the exam, date, time, instructions to candidates etc.

c. It is the responsibility of the ECS to make sure that all the seals are intact and have not been tampered with.

d. There must be enough papers for the maximum possible number of candidates with a couple of extra copies.

e. Any delay in the delivery of papers to the venue must be reported immediately to the concerned.

f. Each envelope of question paper must be accompanied by the Addressed envelope(s) large enough for the return of completed script books, exam attendance sheets and extra question papers.

Collection of Examination Scripts

24. Collection of Examination Scripts:

a. The script books and any other examination materials must be collected from the invigilators at the conclusion of the examination.

b. It is the responsibility of the Examination Center Superintendent (ECS) / Head Invigilator to count all the script books and keep them in order according to the attendance sheet before handing over to the Exam Staff and leaving the Examination Hall.

c. The Examination Department staff will count all scripts to make sure that all the question papers, answer sheets, attendance lists etc are returned.

d. In the event of a discrepancy, the Examinations Department must be notified immediately.

In Semester System theory papers, containing both Multiple Choice (MCQs) and essay type questions, for Mid-Semester and End-Semester examinations in all courses shall be prepared and evaluated by the class teachers. In case a class teacher becomes unavailable due to certain reason, any other teacher of the same subject is to prepare and/or evaluate the examination papers and conduct practical. In case there is more than one section of the same course which is taught by different teachers, the senior most of them should be appointed as the coordinator of the course.  In consultation with the teachers of the other sections and accommodating their choice of questions, the coordinator is to prepare joint theory papers for the two examinations to be given to the students of all the sections.  However, the answer books of the students of each section are to be evaluated by the teacher of the respective section.

Examinations’ Results Submission, Compilation and Declaration

26. Examinations’ Results Submission, Compilation and Declaration:

a. Examinations’ results shall be submitted by the examiners to the Examinations Department in the time frame specified by the Examinations Department.

b. Results shall be compiled as per standardized procedure in the Secrecy Section of the university, and are to be double checked by an authorized person of the Section.

c. The Controller of Examinations submits the results to the Vice Chancellor for approval. However, the Vice Chancellor may authorize the Controller of Examinations to approve the results, to whom the Deputy Controller of Examinations or another authorized person will submit the results for approval.

d. Results are never to be declared before approval.

e. Results are to be declared under the signature of the Controller of Examinations as a separate document known as ‘Result Notification’. However, the Controller of Examinations may delegate this authority to Deputy Controller of Examinations or Assistant Controller of Examinations.

f. The results are to be publicized through appropriate means if necessary and shall be posted on the university’s website.

g. The result of students who complete all the requirements for graduation will be compiled as a separate document known as ‘Gazette Notification’ which is to include the final grades or percentage marks of the students, and is to be issued under the signature of the Controller of Examinations. This authority shall not be delegated to any lower ranking official under normal circumstances. But in case of absence of the Controller of Examinations and urgency the Vice Chancellor may authorize issue of Gazette Notification under signature of Deputy Controller of Examinations.

Remuneration to Examiners and Invigilation Staff

27. Remuneration to Examiners and Invigilation Staff:

Remuneration is paid to the Internal and External Examiners for paper moderation and marking scripts (answer sheets) according to the rates approved by the University for various categories.

Re-Totaling and Re-Evaluation of Examination Papers

28. Re-Totaling and Re-Evaluation of Examination Papers:

a. Re-Totaling means to check for any numerical mistakes and omissions only. It shall be carried out by an individual or a committee as per rules and not by the examiner who has originally evaluated the paper.

b. Re-Evaluation means to assess the answers for the second time by the same or another examiner to see if the marks which are already given can be changed.
Re-evaluation of papers is not to be allowed under any circumstances.  However, answer(s) detected during rechecking as left un-assessed, shall be assessed by the concerned examiner, and marks given for such answer(s) shall be added to the student’s credit.  During this process the examiner will not be allowed to change the marks of the other answers.  If the same examiner is not available due to any reason, another teacher of the same subject is to be entrusted for assessing the un-assessed answer(s).

c. In all examinations, students may get their papers re-totaled by submitting written request within 10 days of the declaration of results and paying the required fee. The request for re-evaluation is not to be accepted.

d. There will be a fee for the request of Re-Totaling. This fee can be revised by the University Authorities according to the requirements.

e. After Re-Totaling, the final decision is approved by the Controller of Examinations.

Preparation and Issuance of Transcripts / Detail Marks Certificates (DMC)

29. Preparation and Issuance of Transcripts / Detail Marks Certificates (DMC):

a. Semester Transcripts (Semester Result) or Annual Detail Marks Certificates (DMC) of students are to be issued automatically at the end of every semester/year after declaration of results with the exception of graduating students who shall receive Final Transcripts or Final DMC.

b. Transcripts are prepared by the Examination staff on a special paper.

c. University seal is affixed on the transcripts.

d. Interim and final Transcripts are issued within fifteen days of the declarations of result.

e. Transcripts and DMCs are to be dispersed through the offices of the Heads of respective departments, Principals/Directors of colleges/institutes or directly from the office of the Controller of Examinations.

f. Duplicate transcripts are issued on Payment.

g. Duplicate transcripts are issued within 7 days after the date of submission of the request form.

h. Postage of Transcript(s) can be arranged on written request of students. Current rates for local/overseas postage/courier service shall apply for delivery through mail.

i. One or more copies of Interim Transcripts and DMCs can be issued to students any time on their request on payment of charges.

j. The graduating students will automatically receive only one copy of Final Transcript or Final DMC.

Printing, Custody, Preparation and Audit of Degrees and Diplomas

30. Printing, Custody, Preparation and Audit of Degrees and Diplomas:

a. Proforma for degrees and diplomas (of more than 6 months duration) are to be printed on security paper in the Government’s Security Printing Press (unless the university establishes its own secure printing facilities or arranges its printing from elsewhere).

b. The blank degrees/diplomas shall remain under the custody of the Registrar’s Secretariat under strict security.

c. Degrees / diplomas shall be prepared for the graduating students only in the Secrecy Section by the Examinations Department, and shall be provided for signatures to the Registrar who will also affix the university seal on these.

d. The registrar will submit the degrees/diplomas after his signature to the Vice Chancellor for signature.

e. A complete and up-to-date record of the consumed and blank degrees/diplomas is to be maintained by the Controller of Examinations.

f. A regular audit is to be done every semester for the degrees being awarded under Semester System, and every year for the degrees being awarded under Annual System. The audit will be conducted by a committee comprising of two senior university officials appointed by the Vice Chancellor.

Award of Degrees, Diplomas, Medals and Merit Certificates

31. Award of Degrees, Diplomas, Medals and Merit Certificates:

a. Graduating students, who complete all the requirements, clear all the dues and obtain final clearance, shall receive degrees/diplomas in convocation on submission of ‘Degree/Diplomas Request’.

b. A diploma of 6 months or less duration is to be given without convocation. Procedure for obtaining final clearance and submitting ‘Degree/Diplomas Request’ is to be approved by the Registrar.

c. Degrees and diplomas (of more than 6 months duration) shall not normally be issued before the convocation. However, in case of urgency a student may obtain a certificate from the Controller of Examinations indicating the completion of the degree/diploma program.

32. Graduates who could not attend the convocation shall personally receive their degrees/diplomas from the Registrar’s Secretariat or offices of the Heads of respective departments, Principals/Directors of colleges / institutes or directly from the office of the Controller of Examinations. Alternately, degree / diplomas may be obtained through a third person or by special mail service following a set procedure to be approved by the Vice Chancellor. However, this shall be at the risk and expense of the graduate.  This entire procedure shall also be applicable to the award of medals and merit certificates etc.

33. The format and design of transcripts, medals and merit certificates are to be approved by the Vice Chancellor, whereas the design and format of the degrees and diplomas (of more than 6 months duration) are to be approved by the University Academic Council. The designs of diplomas of 6 months or less duration are to be approved by the Vice Chancellor.

Special Rules and Procedures for MBBS / BDS Examinations

34. Special Rules and Procedures for MBBS / BDS Examinations:

a. Principal will nominate a Professional Exam Coordinator from amongst the Internal Examiners of the professional examinations.

b. Professional Exam Coordinators are responsible for submission of two sets of question papers (MCQs and SAQs) with the Table of Specifications after collaborating with other Internal Examiners to Examination Department in a soft and printed format.

c. External Examiners are also required to submit two sets of question papers to Examination Department in a soft and printed format.

d. Examination Department is responsible for final paper setting in consultation with External and Internal Examiners (moderation).

e. Professional Exam Coordinator are responsible for preparing answer keys/marking scheme/suggested solutions, liaising with other Internal and External Examiners as required, marking scripts, compiling and submission of proposed marks after consultation with other External Examiners, participating in result compilation process.

 f. Marking of Scripts and Examinations Results:

(1) The final result of Semester/Annual examinations is an aggregate of the marks obtained by the students in Summative (professional examinations) and continuous assessment (30% weight age) of blocks/courses/clerkships taken during the respective year. However, weightage of the continuous and summative assessment may vary in different disciplines.

(2) Continuous and Summative (Annual/Semester) Assessment

(3) The continuous assessment is constituted out of the cognitive and performance assessment according to the course level and the nature of the learning required. The cognitive components may include Selected Response Test (e.g. MCQs) and Constructed Response Test (e.g. SAQs) etc.

(4) Weightage for the cognitive and assessment will be 50% for each.

(5) The Continuous as well as summative assessments are held according to the predefined table of specification.

(6) All the script books and OMR response sheets must be received by the examination staff as per the candidates’ attendance sheet.

Distribution of Scripts books to Internal & External Examiners for Marking

35. Distribution of Scripts books to Internal & External Examiners for Marking:

a. Each candidate’s roll number written on the detachable slip (stub) on the script book will be replaced by a unique university code.

b. This unique code will be written at two places; one on the detachable slip and other on the script book.

c. Before distribution of script books to the examiners for marking, this detachable slip must be separated and kept by the Exam Department.

d. Script books delivered to the examiners for marking must be in sealed envelope.

e. A template for the Award List with the assigned university codes must be provided to the examiners.

Marking of Papers

36. Marking of Papers:

a. Examiners are required to record marks against each question according to the marking scheme.

b. Marks are recorded as “mark achieved/max mark” for each question.

c. The total marks/max marks for each question are transferred to the front page of the Script book. (Appendix – Title page of script book)

d. Examiners transfer the marks on the Award List provided by the examination department.

e. Where more than one internal examiners share an examination paper, it is the responsibility of the Internal Examiners to complete one joint Award List.

Return of Marked Papers

37. Return of Marked Papers:

Examiners must return marked scripts with the award list to the Examination Department by the due date.

Compilation of Results

38. Compilation of Results:

a. Examination Department starts result compilation on receipt of all the award lists.

b. It is the responsibility of the Examination staff to transfer marks from the Award List to the following “Spread Sheet” 

Reg #


Father’s Name

Roll #






MCQs Total

SAQs Total

MCQs & SAQs Total

Internal Evaluation

Theory Total

Practical Total

Continuous  Evaluation

IPEs Total


c. This Spread sheet consists of the summative as well as continuous assessment scores.

d. Figures should NOT be rounded until the overall calculation is complete.

e. After thorough verification, the results are signed by the Controller Examinations and forwarded to the respective colleges/faculties.

f. It is of the utmost importance that results are prepared by the due dates. Failure to adhere to these dates causes students undesirable and unnecessary apprehension and further delay in re-sit exam and start of the new academic session.

Special Rules and Procedures for BSN, PRN and other Nursing related Examinations

39. Special Rules and Procedures for BSN, PRN and other Nursing related Examinations:

a. Examinations to be conducted on Annual basis.

b. Examinations passing percentages:

(1)        Theory :                                                               60%

(2)        Clinical/Practical exam :                                 75%

(3)        Anatomy & Physiology VIVA or OSCE :      60%

(4)        Failure in either theory or VIVA or OSCE will be considered failure in that subject

40. Number of Attempts:

a. If a student fails in the final examinations, only one chance will be given to appear in supplementary examinations of the same year.

b. If the student fails the supplementary examination, then he/she will not be promoted to next year and would be required to appear in all papers next year.

c. If the student fails the supplementary examination, then the Student Progress Committee will take decision for further progress based on students’ previous records.

41. Initiation of Internship. Student has to pass the Final year professional exam to be able to initiate internship.

42. Duration for Completion:

a. Maximum time period for the completion of BSN Degree course is six (6) Years

b. Maximum time period for the completion of PRN degree is three (3) years.

43. Paper Setting / Moderation:

a. Lists of Internal and External Examiners will be forwarded to the Controller Examinations for final selection of Examiners.

b. Paper Setting / Moderation will be according to the University Rules.

c. Additional rules/policies formulated by PNC shall be followed.

44. Exam Weightage:

a. Internal assessments will be given 40% weightage.

b. External assessment will be given 60% weightage.

45. Curricula for the Professional Examinations of Nursing will be approved by the Academic Council of the University and PNC.